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Proposals Executive – International Law Firm – City – Agile Working

  • Job Type :

    Permanent

    Full-Time

  • Salary : £35,000 - £40,000

Fantastic international Law Firm Client is seeking to employ a new Proposals Executive into their busy London office and expanding Business Development team. Reporting into the Proposals Manager, you will be responsible for creating first-class pitches and presentations. Working in a dynamic, fast paced and international team pitching to some of the world’s biggest brands. There will be the opportunity to take some ownership of capability statements/ proposals, as well as play a key role in an exciting, high-profile project to introduce proposal automation software to the firm.

 

The Proposals Executive will be responsible for;

 

  • Taking overall project management responsibility of select capability statements/ pitches.
  • Overseeing qualification, developing project plan, sourcing boilerplate content, writing and editing the document and ensuring that all necessary activities are completed on time.
  • Searching and gathering content from bid library, databases and subject matter experts across the firm to ensure the completion of first drafts.
  • Liaising with internal Design team/partners as appropriate to ensure professional design of proposals and that necessary amends are made to the document before submission.
  • Supporting the Proposals Manager with large, procurement-led panel pitches undertaking activities such as setting up templates, creating project plans, organising meetings, sourcing boilerplate text and completing standard sections.
  • Chasing contributors for content and editing/ rewriting their copy to ensure that it conforms to house style before adding into master document and maintaining version control.
  • Assisting the Proposals Manager in managing client web portal communications and uploading content onto client portals.
  • Proof reading documents for the Proposals Manager prior to submission
  • Working with the Proposals Manager, the wider Business Development team, and subject matter experts across the organisation to revamp the firm’s existing proposals library ready for upload onto the new system.
  • Gathering content from a number of sources across the firm (subject matter experts, previous proposals, directory submissions, existing libraries) for upload onto the new system. This will include fee earner biographies, general firm information, frequently asked questions, practice area overviews, case studies and testimonials.
  • In collaboration with the Proposals Manager, re-structuring, formatting, editing and proofreading incoming content ensuring that it conforms to house style guide, fits new proposal automation templates and has ‘one voice’ throughout.
  • Sending content to internal stakeholders for sign off and completing subsequent edits/ actions.
  • Writing new content, such as partner biographies, to meet the requirements of new proposal automation software templates.
  • Uploading content onto the new proposal automation software system and tagging appropriate words and phrases appropriately.
  • Helping the Proposals Manager to write and maintain a central library of content.
  • Dissecting submitted pitches and identifying new content to upload into the library.
  • Once proposal automation software has been implemented, uploading editorial content onto the new system ensuring that appropriate words and phrases are tagged appropriately.
  • Logging of all pitch documents that come into the BMS team on internal CRM system InterAction.
  • Chasing partners to ensure the BMS team is aware of the status of all ongoing opportunities and that client debriefs are undertaken as necessary.
  • Helping the Proposals Manager to maintain the pitch management pages on the firm’s Intranet and ensuring that all proposal submissions are uploaded onto the system.
  • Saving all client and final pitch documents in relevant folders.

 

Candidates must have a minimum of 2 years current experience in Marketing & BD within a law firm environment, experience of working on a broad range of bids and tenders would be beneficial. The core hours for this role are 9:30am- 5:30pm. The firm are offering a flexible hybrid working structure but will be required to go in around the needs of the business. Salary for this role is flexible dependent on experience. The firm will consider slightly more junior candidates seeking a step-up, as well as experienced BD Executives who are wanting a more varied and diverse role.