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Accounts Payable Officer – 12 Month FTC – US Law Firm – Chancery Lane

  • Job Type :

    Contract

    Full-Time

  • Salary : £38,000

Our client, a successful US litigation law firm is looking to hire an Accounts Payable Officer to join their busy Finance team on an interim 12-month fixed term basis. Working in an accounts team of 5 in the London office, you will report to the London Managing Partner and the Finance Manager based in the US Headquarters. The Accounts Payable Officer will be responsible reconciling and processing payment of approved expenditures and ensuring that expenses are paid accurately and in a timely manner; perform accounting and admin tasks related to the efficient maintenance and processing of accounts payable transactions. This role is offering a flexible agile working pattern. A salary of up to £38,000 is on offer plus great benefits.

 

Duties of the Accounts Payable Officer include:

 

  • Ensure timely and accurate entry of all invoice transactions by staff into 3E in accordance with appropriate approvals and account codes, checking that invoices have not been previously paid

 

  • Receive and review individual invoices and payment requests for appropriate supporting documentation in accordance with the firms’ policies and procedures

 

  • Review invoices and payment requests for appropriate approval

 

  • Prioritise and select invoices for timely payment runs and one-off urgent payments

 

  • Maintain periodic upload to the financial system of expense reports in preparation for reimbursement

 

  • Prioritise and select invoices & expenses claims for timely payment runs and one-off and / or urgent payments

 

  • Ensure authorised bank signatory approvals are obtained for all bank payments

 

  • Account for input VAT on all purchase invoices & expenses where required

 

  • Ensure vendor accounts are current and paid within agreed vendor payment terms

 

  • Review all new vendor account information in accordance with firm policy

 

  • Respond to all vendor and internal customer enquiries as and when required

 

  • Reconcile vendor statements, research and correct discrepancies where required

 

  • Ensure appropriate credit notes are obtained from vendors where necessary

 

  • Cover for wider accounts and billing team during periods of absence

 

  • Handling of ad-hoc queries and reporting requests as required

 

Experience on Elite 3E systems is required. Candidates will have proven 3 years’ experience working in a busy legal accounts department in an AP / Cashier role. You will possess knowledge of VAT rules, UK Solicitor Accounts Rules and have confident communications skills and strong attention to detail and accuracy.  Candidates will be available at short notice and be able to commit for the full length of the contract. There is potential for the position to go permanent for the right candidate therefore please take this into consideration when applying.