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Finance Assistant – Boutique US Law Firm

  • Job Type :

    Permanent

  • Salary : £30,000 - 33,000

A top US Law Firm is looking to hire a new Accounts Assistant for their small London based office on permanent, full time basis. The Accounts Assistant will be responsible for all transactional accounts duties, such as; Accounts Payable, Professional Disbursements, Expenses, Client and Office Account Cashier and Billing duties.

The office is based in a great location situated between close to City Thameslink station. This new role will be suitable for a legal accounts professional with relevant law firm experience looking for the chance to work in a broad supportive role. The firm are prepared to offer a salary of up to £33,000 plus great company benefits.

Reporting into the Finance Manager, the Accounts Assistant’s responsibilities include:

  • Overseeing the accounts payable function; opening new suppliers, ensuring all invoices and expenses have been coded and authorised in line with the Firms’ expenses policies
  • Preparation of periodic supplier payment runs
  • Ensure all supplier statements are fully reconciled
  • Deal with queries from suppliers regarding payments and invoices
  • Monthly reconciliation of nominal ledger accounts to the London operating budget, preparing journal entries for the movement of any erroneous entries
  • Daily monitoring of the firm’s client and office bank accounts; monitoring receipts and payments, identifying and effecting transfers, and liaising with the firm’s bankers
  • Reviewing of office receipts and payments to ensure SAR compliance. Ensuring third party payments included in bills are paid on time
  • Posting of all daily office bank transactions to include receipts, bi-monthly payment runs, direct debits and cheques.
  • Run interest calculations on any funds held on completion or payments made, in line with the Firm’s interest policy and SAR regulations
  • Responsible for drafting bills and follow up with Partners to investigate outstanding WIP to ensure the timely preparation of accurate and detailed bills for finalisation to meet Firm and departmental deadlines
  • Assisting with credit control duties; sending statements and copy bills to clients and partners
  • Preparation of the monthly personal account bills to include approval and posting in time for payroll processing
  • Co-ordination of the opening of London office new clients and matters with the AML Risk & Compliance Assistant, including collating information and ensuring the appropriate approvals have been obtained
  • Ensure files are closed and outstanding balances written off or returned to clients as appropriate
  • Monitoring of time on pending files and transferring of time to new matters when opened

Candidates will have a minimum of 2 years current work experience in a legal accounting function. Additionally, you will have strong Excel skills and be familiar with SRA Accounts Rules and VAT