LarbeyEvans-Icon

Information Specialist

  • Job Type :

    Permanent

    Full-Time

  • Salary : Competitive + Great Benefits

Leading and award winning US law firm is looking to hire a new Information Specialist, with the specific title Information Governance Specialist to be responsible for utilizing in-depth knowledge of established records management theories to lead the development of processes, work practices, procedures, training, controls, and technology improvements to facilitate utilization and the effective management of electronic records in support of the Firm’s operational needs and Information Governance strategy.  This firm work the hours 9:30am to 5:30pm have fantastic benefits and this role is hybrid working.

 

Duties for this Information Specialist will include:

 

  • Respond to internal client requests to search active and departed user mail boxes for specific items.
  • Process electronic records received in conjunction with the onboarding of new lawyers and the transfer of matters to the Firm.
  • Oversee process for the collection, review and release of electronic records necessary to comply with file releases associated with client requests. Expected to offer suggestions for process improvement, as appropriate.
  • Interface with practice groups and Firm administrative departments to promote the Firm’s information governance best practices, in compliance with the Firm’s Information Governance Policy. This includes proactively reaching out to internal clients regarding best practices for both email and document management system usage.
  • Execute process for electronic records disposition including email and litigation support data in response to court-ordered document destruction.
  • Identify electronic record management risks and actively collaborate with records colleagues in developing action plans to mitigate identified risks.
  • Provide support and guidance for electronic records migrated from shared drives or other electronic records storage areas to archival storage.
  • Act as a liaison between lawyers and IT regarding issues of electronic records organization and access.
  • Act as subject matter expert in collaboration with other IT teams to define and incorporate information governance requirements into information management systems design, and to develop migration strategies that ensure the integrity of electronic records and related metadata throughout a record’s lifecycle.
  • Act as subject matter expert in collaboration with IT Security to develop security procedures in accordance with leading industry best practices and Firm requirements.
  • Actively research and assess leading best practices and emerging technologies for electronic records management. Continuing education and certification maintenance are expected as part of this role.
  • Identify, evaluate and recommend resources and tools.

 

Additional Information Specialist Skills and Abilities:

  • Excellent organizational skills
  • Excellent attention to detail
  • The use of good judgment and good interpersonal communication skills • Well-developed analytical and problem solving skills • Works harmoniously and effectively with others as part of a team • A self-starter who desires to show ownership and commitment to the job • Exercises confidentiality and discretion • Handles the stressful demands of short, urgent and after hours requests from internal clients

 

Qualifications:

 

  • At least four years of records management, litigation support or IT experience, preferably in a law firm.
  • A strong interest in technology, and experience with information management systems such as records management databases, litigation support systems and document management systems.
  • Knowledge of archival data storage, data migration methodologies, Secure File Transfer protocols and data conversion techniques.
  • Knowledge of records preservation procedures, practices, and techniques.
  • Experience with systems such as Documentum, Prosperoware, NetDocs, or iManage is beneficial.