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Part Time Accounts Assistant – London Hybrid

  • Job Type :

    Part-Time

  • Salary : Full Time Equivalent up to £33,000

A top US Law Firm is looking to hire a new Account Assistant for their small London based office on a part time permanent basis. The aim of this role will be to support the Senior Legal Cashier and Office Manager for 3 to 4 days a week. The Accounts Assistant will be responsible for Accounts Payable, Professional Disbursements, Expenses, Client and Office Account and Billing duties, whilst Assisting the Senior Legal Cashier with his duties.

The office is based in a great location situated between Chancery Lane station and Blackfriars station.  This new role will be suitable for an experienced graduate with relevant law firm experience looking for a new opportunity or an experienced person looking to work part time. An FTE (full time equivalent) salary of £33,000 it on offer plus great company benefits. The role is to be hybrid with Tuesday and Thursdays being office based working days.

Key Responsibilities:

  • Oversee the purchase ledger function; opening new suppliers, ensuring all invoices and expenses have been coded and authorised in line with the Firms’ expenses policy and that they are accurately entered onto the accounting system.
  • Preparation of bi-monthly supplier payment run, ensuring all invoices are paid in accordance with the supplier’s payment terms
  • Ensure all supplier statements are fully reconciled against the purchase ledger monthly and any reconciling items should be followed up with appropriate party immediately.
  • Deal with queries from suppliers including replying to chasing letters and phone calls.
  • Monthly reconciliation of nominal ledger accounts to the London operating budget to include all office business development accounts.  Preparing journal entries for the movement of any erroneous entries.
  • Daily monitoring of the firm’s client and office bank accounts; monitoring receipts and payments, identifying and effecting transfers, and liaising with the firm’s bankers.
  • Reviewing of office receipts and payments to ensure SAR compliance.  Ensuring third party payments included in bills are paid on time.
  • Posting of all daily office bank transactions to include receipts, bi-monthly payment runs, direct debits and cheques.
  • Processing and reviewing of client receipts and payments to ensure SAR compliance.
  • Run interest calculations on any funds held on completion or payments made, in line with the Firm’s interest policy and SAR regulations
  • Responsible for drafting bills and follow up with Partners to investigate outstanding WIP to ensure the timely preparation of accurate and detailed bills for finalisation to meet Firm and departmental deadlines.
  • Assisting with credit control duties; sending statements and copy bills to clients and partners.
  • Upkeep of the London office accounts filing to include regular archiving of redundant files.
  • Preparation of the monthly personal account bills to include approval and posting in time for payroll processing.
  • Day to day support to the senior legal cashier.
  • Co-ordination of the opening of London office new clients and matters with the AML Risk & Compliance Assistant, including collating information and ensuring the appropriate approvals have been obtained.
  • Ensure files are closed and outstanding balances written off or returned to clients as appropriate.
  • Monitoring of time on pending files and transferring of time to new matters when opened.

Requirements:

  • Educated to CGSE level
  • Minimum 2 years’ relevant experience in a Law Firm or Professional Services Firm essential

Knowledge, Skills & Personal Attributes:

  • Strong Microsoft Office skills, in particular Excel, preferably at intermediate/advanced level
  • High level of numerical competence
  • Familiar with SRA Accounts Rules
  • Knowledge of VAT for solicitors
  • Ability to handle multiple priorities and work well under pressure
  • Be comfortable with multi currencies
  • Ability to work unsupervised, meet deadlines and maintain flexibility with work assignments and schedule
  • Exceptional customer service orientation and communication skills
  • Reliability, commitment, and punctuality
  • Excellent organisational and planning skills and an eye for detail
  • Ability to maintain confidentiality