LarbeyEvans-Icon

Practice Management Assistant – US Law Firm – Generous Benefits and Bonus Scheme

  • Job Type :

    Permanent

    Full-Time

  • Salary : Up to £42,000

US law firm is expanding their Practice Management Team by recruiting a Practice Management Assistant to assist the firm’s business services leadership with projects across offices, including Practice Management, Business Development and Risk & Compliance. The Practice Management Assistant will help in the support and delivery of strategic goals across a variety of functions collaborating with fee-earners and business services across the firm. The Practice Management Assistant reports to the firm’s Practice Manager based in London.

 

Practice Management Assistant responsibilities will include:

 

  • Assisting with knowledge management tasks, including collection of precedents, updating of databases and template organization; responding to requests for precedent material from fee-earners.
  • Verifies, maintains and provides updates to the experience database, including facilitating the input and extraction of detailed experience into the database, and maintains the integrity and completeness of the content.
  • Identifying opportunities for internal communications (including internal presentations and trainings at the local office or firm level).
  • Delivering inductions for new joiners including on IT suite applications such as iManage, Sharefile, Microsoft Office applications.
  • Assisting with work allocation requests, including responding to requests from partners and counsel.
  • Assisting with collection of fees and costs data and managing relevant databases to assist with pricing for pitches or client requests.
  • Assisting business services heads with updates and management of the firm’s intranet to ensure content is up-to-date.
  • Assisting with the coordination of the firm’s internal advocacy training programme and other internal training sessions.
  • Scheduling meetings of the firm’s management team, and where necessary pro bono and diversity & inclusion committees; including where necessary attending those meetings and recording minutes and action points arising out of them.
  • Assisting with preparation for partnership meetings, in addition to scheduling of these meetings.
  • Making text updates to the website (training to be provided).
  • Updating lawyer CVs and online bios with text-based changes.
  • Assistance with posting of firm social media content and intranet announcements.
  • Making simple photo edits in Adobe Photoshop (training to be provided).
  • Assistance with event-based administration i.e. coordinating RSVPs; researching venues; obtaining quotes (training to be provided).
  • Assisting with preparations for firmwide and partner-wide retreats, including logistical responsibilities and coordinating with stakeholders (internal & external) as appropriate.
  • Assist Risk & Compliance with ad-hoc administrative tasks, such as database maintenance and document gathering.

 

Practice Management Assistant Skills:

 

  • Excellent understanding of all Microsoft Office applications.
  • Strong document production skills, particularly in Word, PowerPoint, and Excel.
  • Demonstrable experience of dealing with confidential information and maintaining a high level of integrity at all times.
  • Ability to take initiative and prioritise own workload in order to juggle conflicting demands and meet deadlines.
  • Experience of working in a busy and pressurised environment; ability to remain calm under pressure.
  • Good judgment and decision-making ability.
  • The aptitude to work both independently and collaborate as part of a team.
  • Excellent attention to detail, with strong proof-reading skills and ability to perform quality checks on all work produced.
  • Exceptional organisational and administrative skills.
  • Strong interpersonal skills and ability to build good working relationships with all colleagues and third parties.
  • Excellent written and verbal communication skills, and the ability to relate to people at all levels.
  • Positive attitude with a practical, common-sense approach; adaptable and resilient.
  • Flexibility to work overtime when necessary (standard hours are 9:00am to 5:30pm).

 

This is a fantastic opportuntiy for either a Legal PA or Paralegal wanting to get more involved in Practice Management, looking for 2+ years experience, applicants need to be bright, hardworking, accurate and have a strong interest in developing their career.  Salary is to £42,000 with standard hours 9am to 5:30pm plus there are fantastic benefits including two generous bonuses.