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Real Estate PA

  • Job Type :

    Contract

    Full-Time

  • Salary : Up to £43,000

A prestigious UK Law firm is looking to hire a new Legal PA to join the firm on an initial 12 Month FTC, supporting Partners and Associates in providing exceptional service levels to both lawyers and clients.  A salary of up to £43,000 is on offer, plus excellent benefits and agile working, with the team working 3 days in the office, 2 from home.

 

Responsibilities will include:

  • Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basis
  • Arrange meetings, book conference rooms, refreshments, check rooms prior to meeting etc. and liaise with other attendees, both internal and external
  • Arrange for travel bookings and related details to be made through the support teams
  • Arrange for the completion of photocopying, printing, organising couriers, send out of letters, faxes etc.
  • Arrange for files to be opened and closed, supervise general filing requirements and record keeping
  • Use effective systems to ensure that both short and long term tasks are completed within required timescales
  • Support lawyers in marketing activities including involvement in preparation of pitches and presentations
  • Take internal and external telephone queries, responding as appropriate and /or ensuring that all messages are passed on in a timely manner
  • Monitor post and/or emails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate lawyer if the relevant person is out the office
  • Liaise with administrative support departments on behalf of lawyers as required
  • Liaise with the Legal Support Manager over any planned absences, arranging cover as necessary and communicating this to the relevant lawyers
  • Become an active part in the care of clients and gain greater understanding of contacts/clients
  • Enter, maintain and update client details and relevant information on the firm’s contacts system
  • Deal with basic client queries and general administration
  • Arrange client meetings
  • Check correspondence, attachments, documents, reports, presentations, faxes etc. produced by the Administrative Assistant team before they are passed to the relevant lawyer and undertake basic/minor amendments were
  • Proactively assist lawyers in ensuring their time is recorded properly and entered onto the system on a daily basis
  • Proactively assist lawyers in the billing and credit control process by liaising with the lawyer and accounts and to produce standard financial/time reports through the system using all resources available at present.

 

Candidates need to have previous Real Estate experience, ideally working at Partner level and strong written, communication and organisational skills.  The successful Real Estate PA will be able to work 3 days in the office, 2 from home with a salary of up to £43,000 on offer plus great benefits.