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Receptionist/Admin Assistant at Fast-Growing Litigation Law Firm to £25,000 (12-Month FTC)

  • Job Type :

    Permanent

    Full-Time

  • Salary : Up to £25,000 + Excellent Benefits

Fast-growing law firm based by Chancery Lane is looking to hire a new Receptionist/Administrative Assistant to support the London office.  With this firm not having a traditional style reception desk you will be sitting with the PA team rather than on your own however  you will be the primary responsibility for all front-of-house and guest services duties. Key responsibilities will include overseeing meeting room bookings and ensuring appropriate room set-up and refreshments are in place, organising catering for working lunches whenever necessary, greeting clients and external visitors when they arrive for meetings, resetting meeting rooms once meetings have finished, dealing with incoming deliveries, being a contact point for the building’s reception team in respect of incoming post and couriers, arranging distribution of post internally, booking couriers and sending outgoing post, answering incoming telephone calls, assisting where appropriate and/or taking messages, organising video-conferences using the firm’s VC software, coordinating with external participants and the IT team where necessary, providing administrative support to the Office Manager with regard to the day-to-day running of the office, ordering stationery and kitchen supplies and monitoring stock levels, developing and maintaining good relationships with partners, associates and all staff members, providing ad hoc administrative support to the fee-earning team as and when required.  Typical duties may include processing expense claims, printing and collating documents into legal bundles, booking taxis and archiving confidential legal files for off-site storage, facilitating the shredding of confidential documents and other duties as assigned.  Hours are 9am to 5:30pm however applicants will require a degree of flexibility with regard to working hours and being prepared to assist with various ad hoc projects from time-to-time (e.g., client events and staff social functions).  Applicants will need to be able to communicate effectively – both orally and in writing, work efficiently, at times under pressure, have excellent organisational skills and attention to detail and be able to prioritise own workload in order to juggle conflicting demands and meet deadlines.