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Secretarial Team Leader / EA – Prestigious Law Firm! Hybrid Working!

  • Job Type :

    Permanent

    Full-Time

  • Salary : Up to £50,000 + Benefits

Our client is a prestigious London law firm – they are now looking to recruit an experienced Executive Assistant with Secretarial Team Leader duties to sit within their renowned Dispute Resolution department.

In this role, you will predominantly look after the Head of Department and one other partner, as well as overseeing the other EAs and Legal Secretaries. You will have previous Legal Secretary / EA experience at Partner level, preferably within Litigation / Dispute Resolution. Experience of being a Secretarial Team Leader or managing a small team is desirable but not essential.

The standard hours are 9.30am to 5.30pm. The salary on offer is up to £45-50,000 per annum plus benefits. This role is a permanent position. They are operating a hybrid working pattern where you will be expected to be in their office for 3 days a week, 2 days from home.

This is a fantastic EA opportunity to work for one of the most renowned Dispute Resolution departments in London!

Secretarial Team Leader with Dispute Resolution responsibilities:

Supervising and leading a team of secretaries on a daily basis Coordinating workflow needs across the department, delegating services as appropriate Planning holiday and absence cover as required Taking ownership of operational and performance issues, escalating as appropriate Playing a key role in the annual appraisal process, seeking feedback on secretaries from fee-earners Acting as first point of contact for secretarial new joiners to the department, assisting in the induction process
Responsibilities as an Executive Assistant within Dispute Resolution will include:

Complex diary and travel management Diarising and supporting the monitoring of deadlines Arranging client entertainment and assisting with organisation of client seminars/conferences Preparation of agendas and meeting papers Responsibility for organising internal events (e.g., training sessions, social events) Inbox management for partners, flagging important emails Drafting emails and letters on behalf of fee-earners Research into clients as instructed by fee-earners Coordinating the billing process on behalf of partners Supporting partners with creation of client presentation materials Supporting events in collaboration with Business Development Preparing pitch documents Liaising with the Marketing & Business Development team
Requirements as an Executive Assistant within Dispute Resolution include:

Previous Senior level Legal Secretary / PA experience gained within Litigation / Dispute Resolution Experience of looking after Partners Demonstrable level of experience supporting senior leadership within a Legal or Professional services environment Proven experience within a similar secretarial role Fast, accurate typing skills Highly skilled on all MS Office applications Ability to be flexible to meet the demands of the work