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Senior HR Assistant – Prestigious UK Law Firm – Hybrid Working

  • Job Type :

    Contract

  • Salary : to £40,000 with flexibility

A prestigious US law firm is looking to hire a new Senior HR Assistant to join them on an initial 14/15 month FTC.  The role will involve working very closely with the Director of Administration on all HR / Administrative functions of the London office within a generalist capacity.  The role will be working 3 days in the office, 2 from home and a salary of around £40,000 with flexibility is on offer plus excellent benefits.

 

Responsibilities will include:

 

  • Coordinating the end-to-end onboarding process from the point of offer, including the preparation of contracts of employment and associated new joiner paperwork.
  • Responsible for new joiner pre-employment onboarding. Liaise with our external referencing to ensure that all necessary pre-employment checks are completed and any actions followed up. Escalate any issues to the Head of Office Administration as necessary.
  • Responsible for the leavers process, including the preparation of leavers letters and annual leave calculations. Liaise with departments across the Firm to arrange a leave date, return of equipment, arranging exit interviews, etc.
  • Responsible for arranging inductions, liaising with various departments across the firm as necessary. Ensure new starters are kept up to date and prepared for their introduction to the firm.
  • Prepare references, e.g. for ex-employees, mortgage/tenancies etc.
  • Arranging for the payment of invoices through Chrome River and liaising with the Accounting Department as necessary.
  • Deal with general staff queries via email, over the telephone and face to face.
  • Update and maintain organizational structure charts for the London office.
  • Draft correspondence for review as requested e.g. probation letters, leaver letters, flexible working arrangements, etc.
  • Diary management ensuring all key dates are captured and accurate, e.g. probations, leave dates etc.
  • Support with arranging interviews and liaising with hiring managers, candidates and recruitment agencies.
  • Liaise with the payroll department, and external providers if necessary, to ensure all payroll information is accurate and all relevant steps are processed in a timely manner.
  • Carry out e-filing and archiving ensuring all personnel files and HR records are kept up to date at all times.
  • Updating HR policies and intranet

 

Candidates need to have previous HR experience, preferably within a law firm. Excellent process driven experience, in addition to strong written, communication and organisational skills are key.  The role is to work the hours 9.30am – 6.00pm, with 3 days working in the office, 2 from home.  A flexible salary is on offer and this is an initial fixed term contract.