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Office Support Assistant – Top US Law Firm – Great Career Opportunity For Juniors!

Office Support Assistant

A great opportunity for a junior with previous administrative experience who is looking to join a top US law firm in the City, where you will be gaining invaluable experience and insights to the operations of a law firm by supporting lawyers and professional services teams on a wide variety of work across the London office.

  • Salary to £32,350
  • Office based (Monday-Friday, with 4/1 hybrid after successful probation completion)
  • Working hours will be rotating on a shift (08:30-16:30 and 09:30-17:30)
  • Annual gym membership subsidy
  • Private healthcare and dental insurance, and more!

Key Responsibilities of the Office Support Assistant:

  • General administrative support to the London office, including direct support to the Trainee Solicitors.
  • Printing/Copying/Scanning/Faxing/Binding/Filing (hard copy and electronic) and maintaining toner supplies and stationery.
  • Distribution of mail, managing courier deliveries, and daily post-office runs.
  • Processing corporate expenses and invoices.
  • Updating business development activities and contacts.
  • Restaurant and taxi bookings, including liaising with the firm’s travel management provider on travel options, bookings, and visa requirements.
  • Assist the reception team and other service teams where necessary.
  • Book translation services and court rooms, and occasional visits to court.
  • Ad-hoc dictation requests and document support e.g. converting PDF files, minor document formatting and proofreading etc.

Skills & Requirements of the Office Support Assistant:

  • 1 year of administrative experience within a firm or professional services.
  • Flexibility and adaptability with working hours and occasional standby weekend and bank holiday roster.
  • Understanding of privacy and confidentiality within the workplace.
  • Excellent verbal and written communication skills.
  • Ability to prioritise and manage workflow and deliver work within tight deadlines.

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