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Operations Assistant – Top-Tier US Law Firm – Beautiful, Modern Offices – Central London

  • Job Type :

    Permanent

    Full-Time

  • Salary : To £40,000

Operations Assistant

Joining a firm of this calibre opens doors to a successful career within the Legal industry! We’re seeking candidates with operations, third-party or vendor experience from a Facilities, Clerk, Junior PA, Administrator or similar background who are ready to build on their experience and step into a rewarding administrative role at a top-tier US law firm.

  • Salary to £40,000
  • 09:30-17:30 (Monday-Friday)
  • Located in beautiful, modern offices in one of London’s most prestigious areas
  • Free meals in the office
  • 10% pension contribution

Key Responsibilities of the Operations Assistant:

  • Manage the Facilities team calendar including reminders, team meetings, maintenance schedules etc.
  • Take minutes of team meetings and follow-up on action points.
  • Assistant with office logistics, including facilities management, and vendor relationships.
  • Support and assist with planning office moves, liaising with IT, Facilities, and all relevant Business Services teams.
  • Assist with the onboarding and offboarding of facilities vendors.
  • Track and manage the firm’s assets e.g. furniture, coffee machines, office plants, etc. to help coordinate service and maintenance requests.
  • Conduct periodic Health & Safety and Fire compliance checks.
  • Coordinate Health & Safety and Fire compliance training for staff and maintain records, first aid, manual handling, and fire marshal administration.

Skills & Requirements of the Operations Assistant:

  • 1-year of experience in a Facilities, Administrative, Operations or Clerk background where you have liaised with third-party vendors and facilities
  • Excellent interpersonal skills, with an uncompromising focus on customer service.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Proactive problem-solving abilities and a high-level of initiative.

Damian Larbey

Director

dlarbey@larbeyevans.com020 7073 7812View My Profile

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