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Facilities Administrative Assistant – Prestigious UK Law Firm – Competitive Salary

  • Job Type :

    Permanent

    Full-Time

  • Salary : Competitive Salary

Facilities Administrative Assistant

Our client, a prestigious UK Law Firm are seeking a new Facilities Administrative Assistant to join their team on a permanent basis, they will play a key role in supporting the day-to-day operations of the London office.

What’s On Offer:

  • Competitive salary
  • 5 days a week in office
  • Hours 8:00 am – 6:00 pm
  • Employee benefits inc. 25 days annual leave, medical insurance, regular team event

Facilities Administrative Assistant– What You’ll Be Doing:

  • Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments.
  • Setting up furniture and equipment configurations of all client meeting rooms and events.
  • The main contact for London staff regarding faults, failures, spills leaks etc and co-ordinate the right resources to fix and resolve issues.
  • Drafting and completion of Facilities Helpdesk email communications.
  • Daily communication with on-site M&E engineer & other sub-contractors.
  • Ordering of office supplies and Iiaising with associated suppliers.
  • Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed.
  • Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications.
  • Processing invoices, creating PO’s and credit card expenses using the firm’s account management software.

Facilities Administrative Assistant – What We’re Looking For:

  • Facilities experience in a law firm or professional services environment
  • Experience coordinating and preparing meeting rooms for events and functions
  • Good knowledge of Microsoft Office (Word and Excel)

Jack Waldron

Director of Recruitment

jwaldron@larbeyevans.com020 7073 7812View My Profile

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